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City School

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Front Office Administrator

Austin, Texas, United States of America
Full Time

POSITION OVERVIEW 

  • Job Title: Front Office Administrator

  • Location: Austin, TX 

  • Status: Full-time for 2026-2027 school year M-Th

POSITION BENEFITS 

  • Salary (commensurate with experience)

  • Paid vacation

  • Opportunity for upward mobility

  • Healthy Stipend, Dental, Vision, Hospital Indemnity & Accident coverage employee-paid options available

  • Annual Christmas Bonus

  • Work within a supportive Christian work environment 

ABOUT CITY SCHOOL 

For twenty years, City School has equipped Pre-K through 8th grade students academically, spiritually, and relationally to follow Christ and serve others. Passionate about both education and community, City School draws on the Charlotte Mason tradition of a liberal arts education that is for everyone. We offer students a strong foundation in academics, grounded in living books and the practice of narration. We seek to cultivate the will by helping students orient their affections toward Christ through experience of the good, true, and beautiful. We strive to embody Kingdom values and priorities by making this Christ-centered education accessible to all, breaking down the financial, academic and geographic barriers to traditional private school education. We expect and embrace failure, struggle, and opportunities to honor each other in a diverse community. We seek educators and staff who will expand and carry this vision forward with humility and grace. 


JOB OPPORTUNITY 

The Front Office Assistant will:

  • Welcome students and families into the school and answer questions/requests.

  • Support students who are feeling ill, possibly injured; manage medical/first aid needs.

  • Courteously handle telephone calls, walk-in visits and face-to-face meetings.

  • Be a calm, welcoming, peaceful and joyful presence with the ability to multitask and prioritize in a busy & demanding work environment.

  • Graciously and professionally communicate and interface with parents, students, teachers, staff, leadership and the general public with genuine compassion, concern and empathy for all. Must have an attitude of “no question is a dumb question” no matter how many times the question is asked.

  • Possess excellent written and oral communication, interpersonal, and presentation skills.

  • Possess excellent organizational and analytical skills with a focus on accuracy & thoroughness.

  • Assist with general office support; managing and performing all front office/reception duties.

  • Provide administrative support to the school’s Leadership Team.

  • Assist in maintaining school data and records, including managing forms and responding to requests.

  • Assist in management of technology including systems, software support and website management.

  • Provide purchasing, procurement, inventory and bookkeeping support, including collecting payments, and assuring petty cash log is accurate.

  • Design marketing materials for fundraising and school events.

  • Assist in the maintenance of office equipment, including copier and laminators.

  • Assist with school events planning, management & execution. 

  • Provide support with admissions, re-enrollment, operations and special projects as needed.

  • Provide support to homeroom parents and event chairs. 

  • Assist with facilities support & emergency response systems and responsibilities.

  • Steadfastly hold self accountable to high standards of professionalism and confidentiality.

  • Actively engage in productive and collaborative dialogue to assist in problem solving.

  • Demonstrate flexibility and a willingness to “sweep the floors” - complete all tasks, regardless of perceived importance, with a positive attitude, personal humility and a willingness to learn.

  • Be a self-starter with tons of initiative and a willingness to learn new skills & complete assigned tasks timely and with attention to detail and accuracy.

  • Perform special research, analyses, other duties & assist with special projects as requested or needed.

  • Work regularly with of the following systems:

    • Gradelink (SIS)

    • Online mass email & marketing program

    • Microsoft Office - Excel, Word, Powerpoint and Publisher

    • Adobe software products

    • Google Applications

    • Squarespace - Website design and editing program

EXPERIENCE & QUALIFICATIONS 

The ideal candidate will meet the following qualifications: 

  • Active member in good standing at a Christian church. 

  • At least a high school diploma & related work experience, preferably in a school setting.

  • Excellent written and oral communication, interpersonal, and presentation skills.

  • Knowledge and experience with general financial & operational business practices, preferably in a school setting.

  • Preference will be given to candidates with oral and written fluency in Spanish.

  • Preference will be given to candidates with marketing & fundraising material design experience.

APPLICATION INSTRUCTIONS

In order to be considered for this position, you will need to access and complete our application and submit a current resume.


Apply For This Job

To apply for this position, please fill in the information below.

If we decide to move further in the application process with you, there will be additional follow up questions, followed by a series of interviews. We will also perform a background check and check your references as well. If you are invited to participate in an interview, make sure to bring copies of your college transcripts and high school diploma to the interview.

What position(s) are you applying for? *
Which of the following is true? *
Are you legally eligible for employment in the US and can you provide documentation to verify your employment eligibility? If no, please contact us before proceeding with the remainder of this application. *
Have you ever been convicted of a crime (other than a minor traffic offense, including speeding or parking violations)? *
Please check any of the following areas in which you have prior experience with or are most interested in. *
Please read all of the following Nicene Creed which City School embraces. Do you also embrace all of these same beliefs? We believe in one God, the Father almighty, maker of heaven and earth, of all things visible and invisible. And in one Lord Jesus Christ, the only Son of God, begotten from the Father before all ages, God from God, Light from Light, true God from true God, begotten, not made; of the same essence as the Father. Through him all things were made. For us and for our salvation he came down from heaven; he became incarnate by the Holy Spirit and the virgin Mary, and was made human. He was crucified for us under Pontius Pilate; he suffered and was buried. The third day he rose again, according to the Scriptures. He ascended to heaven and is seated at the right hand of the Father. He will come again with glory to judge the living and the dead. His kingdom will never end. And we believe in the Holy Spirit, the Lord, the giver of life. He proceeds from the Father and the Son, and with the Father and the Son is worshiped and glorified. He spoke through the prophets. We believe in one holy catholic and apostolic church. We affirm one baptism for the forgiveness of sins. We look forward to the resurrection of the dead, and to life in the world to come. Amen. *
I have applied for a position with City School. I authorize City School to inquire about my work and personal history and to verify all data given in my application for employment, related papers, and my oral interviews. I authorize the release and giving of any information requested by City School such as employment records, performance reviews, and personal references whether such information is favorable or unfavorable to me. I release any person, organization, or company from any and all liability, claims, or damages that may directly or indirectly result from the use, disclosure, or release of any such information by any person or party, whether such information is favorable or unfavorable to me. I further waive the right to ever personally view any references given to City School. I further certify that l have carefully read and do understand the above statements. *
I certify that this application was completed by me and that all entries and information in it are TRUE and COMPLETE to the best of my knowledge. In the event of employment, I understand that false, misleading, or omitted information in my application may result in discharge. I authorize investigation of all statements contained in this application for employment as may be necessary in arriving at an employment decision. I understand that an investigation may be made and information may be obtained through interviews with the personal references and past employers, through a credit check, a criminal history check and/or a driver's record check. This inquiry may include information as to, among other things, my character, general reputation, and personal characteristics, as well as information about my work performance and workplace conduct. I consent to these investigations and to the consideration of any statements of references, former employers or others that are given in response to the inquiry. I hereby release all parties, including but not limited to City School, personal references and previous employers, from liability for any injury or damage that may result from their furnishing information concerning me or any action City School takes on the basis of such information. I understand that, if I am offered a job, as a condition of beginning my employment, I may be required to undergo a drug screen, and I hereby authorize any doctor, hospital, clinic, laboratory or other medical facility to furnish any medical information with reference to me as may be necessary in conjunction with that examination and related considerations. I understand that, according to federal law, all individuals who are hired must, as a condition of employment, produce certain documentation to verify their identity and United States citizens status or, if aliens, their legal authorization to work in the United States. As a consequence, I understand that any offer of employment to me is contingent upon my ability to produce the required documentation within the time period required by law. I understand that this application is not, and is not intended to be, a contract of employment and that any resulting employment is for no fixed period of time and is terminable at any time and for any reason by me or by City School as we are an AT WILL EMPLOYER. I further understand that statements that may be contained in policies, practices, handbooks or other material do not create any guarantee of employment and that City School has the right to modify, amend, or terminate policies, practices, or other programs within the limits and requirements imposed by law. I understand that no representative of City School, other than an officer, has the authority to enter into any agreement for any specific period of time or to make any agreement contrary to the foregoing and that any such agreement must be in writing to be binding. I understand that, upon employment, I may be required to sign an agreement relating to confidential information. *
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