Front Office Assistant

Austin, Texas, United States of America

POSITION OVERVIEW 

• Job Title: Front Office Assistant (Part-time, days to be determined)

• Reports to: Office Administrator and Head of School

• Location: Austin, TX 

• Status: Part-time for 2025-2026 school year

POSITION BENEFITS 

• Salary (commensurate with experience)

• Paid vacation

• Opportunity for upward mobility

• Healthy Stipend, Dental, Vision, Hospital Indemnity & Accident coverage employee-paid options available

• Annual Christmas Bonus

• Work within a supportive Christian work environment 

ABOUT CITY SCHOOL 

For twenty years, City School has equipped Pre-K through 8th grade students academically, spiritually, and relationally to follow Christ and serve others. Passionate about both education and community, City School draws on the Charlotte Mason tradition of a liberal arts education that is for everyone. We offer students a strong foundation in academics, grounded in living books and the practice of narration. We seek to cultivate the will by helping students orient their affections toward Christ through experience of the good, true, and beautiful. We strive to embody Kingdom values and priorities by making this Christ-centered education accessible to all, breaking down the financial, academic and geographic barriers to traditional private school education. We expect and embrace failure, struggle, and opportunities to honor each other in a diverse community. We seek educators and staff who will expand and carry this vision forward with humility and grace. 

JOB OPPORTUNITY 

The Front Office Assistant will:

• Welcome students and families into the school and answer questions/requests.

• Support students who are feeling ill, possibly injured; manage medical/first aid needs.

• Courteously handle telephone calls, walk-in visits and face-to-face meetings.

• Be a calm, welcoming, peaceful and joyful presence with the ability to multitask and prioritize in a busy & demanding work environment.

• Graciously and professionally communicate and interface with parents, students, teachers, staff, leadership and the general public with genuine compassion, concern and empathy for all. Must have an attitude of “no question is a dumb question” no matter how many times the question is asked.

• Possess excellent written and oral communication, interpersonal, and presentation skills.

• Possess excellent organizational and analytical skills with a focus on accuracy & thoroughness.

• Assist the Office Administrator with general office support; managing and performing all front office/reception duties.

• Provide administrative support to the school’s Leadership Team.

• Assist in maintaining school data and records, including managing forms and responding to requests.

• Assist in management of technology including systems, software support and website management.

• Provide purchasing, procurement, inventory and bookkeeping support, including collecting payments, and assuring petty cash log is accurate.

• Design marketing materials for fundraising and school events.

• Assist in the maintenance of office equipment, including copier and laminators.

• Assist with school events planning, management & execution. 

• Provide support with admissions, re-enrollment, operations and special projects as needed.

• Provide support to homeroom parents and event chairs. 

• Assist with facilities support & emergency response systems and responsibilities.

• Steadfastly hold self accountable to high standards of professionalism and confidentiality.

• Actively engage in productive and collaborative dialogue to assist in problem solving.

• Demonstrate flexibility and a willingness to “sweep the floors” - complete all tasks, regardless of perceived importance, with a positive attitude, personal humility and a willingness to learn.

• Be a self-starter with tons of initiative and a willingness to learn new skills & complete assigned tasks timely and with attention to detail and accuracy.

• Perform special research, analyses, other duties & assist with special projects as requested or needed.

• Work regularly with of the following systems:

• Gradelink (SIS)

• Online mass email & marketing program

• Microsoft Office - Excel, Word, Powerpoint and Publisher

• Adobe software products

• Google Applications

• Squarespace - Website design and editing program
  
  

EXPERIENCE & QUALIFICATIONS 

The ideal candidate will meet the following qualifications: 

• Active member in good standing at a Christian church. 

• At least a high school diploma & related work experience, preferably in a school setting.

• Excellent written and oral communication, interpersonal, and presentation skills.

• Knowledge and experience with general financial & operational business practices, preferably in a school setting.

• Preference will be given to candidates with oral and written fluency in Spanish.

• Preference will be given to candidates with marketing & fundraising material design experience.

APPLICATION INSTRUCTIONS

In order to be considered for this position, you will need to access and complete our application and submit a current resume.